Thursday, February 2, 2017

Pre-Production Meeting (PPM) in Apparel Industry

Pre-production meeting (PPM):
When clothing factory confirm a new order, general manager arrange a meeting in the elementary stage of the production that’s called pre-production meeting (PPM). It is also known as PP meeting in apparel industry. In this PP meeting some important persons from the buyer and suppliers side are attained to take valuable decision. This pre production meeting is most essential to increase the defect free production in the apparel industry. They are discussing different production related matters that are directly involved in garment production. After approve the PP sample generally PP meeting should organize on an average 2 weeks. If this is not happened then the Buying agent and supplier negotiate and fixed their possible date.
Pre-Production Meeting in the Apparel Industry
Fig: Pre-production meeting in the apparel industry
Flow chart of pre-production meeting:
Flow Chart of Pre-production Meeting
Fig: Process flowchart of PP meeting
MRP = Manufacturing Ready Package

FKR = Factory Key Representative 
WIP = Work in Process
Purposes or importance of PP meeting in apparel industry:
Pre Production meeting is mainly arranged to make concern everyone who gets involved in garment making. If bulk production is started without PP meeting, then the chances of mistakes in production are more. For this mistake factory do not represent the actual requirements of buyer. To remove this mistake PP meeting helps about the things:

  • Make concern everyone about production process.
  • This meeting helps to clear any misconception about product and any other issues.
  • Help to build up a strong relationship between buyer agent & factory people.
  • Group discussion helps to improve production.
Methods of Pre-production meeting in the apparel industry:
Pre-production meeting methods in the apparel industry are below. 

PP meeting places and Persons to be present for this meeting:
PP meeting commonly occupied in apparel factory or in buying house & some time in both places. PPM processes not totally different from one place to another. Small differences can be seen these are in below:

PP meeting in apparel factory:
To bring out all the info about production process PP meeting is most essential for supplier’s factory. Because only buyer’s official documents, requirements, specifications, and sample comment may not be enough to understand everything properly. Whereas, maximum production related peoples are less educated therefore, buyers are always concern about that and take every single steps to get high quality & defects free garment. If suppliers factory is not follow the buyer’s requirements then customer might ask for discount or cancellation.

Persons to be present for this meeting:

  1. General Manager.
  2. Buying QC
  3. Factory manager.
  4. Production manager.
  5. Quality control manager.
  6. Merchandiser
  7. Maintenance mechanic
  8. Pattern master.
  9. Sample maker
  10. Cutting master
  11. Sewing in-charge
  12. Finishing in-charge
PP meeting in buying house:
Before starting bulk production buying house arrange internal PP Meeting to take production file from the factory QC. If they have any kind of misconceptions about production, about sample, about technical issue then apparel merchandiser try to clarify this with their team.

Persons to be present for this meeting:

  1. Buying merchandiser.
  2. Buying QC who is going to take care of the file.
  3. Buying technical team.
Necessary documentation for meeting:
Before oblation of pre-production planning, merchandiser should responsible to prepare necessary documents. If any documents will not possible to arrange before starting the PP meeting, merchandiser must inform the factory top management and all the people who are attained in this meeting and also inform the buying agent.

  1. Buyer’s name
  2. Description
  3. Order no.
  4. Order quantity
  5. Style no.
  6. Target
  7. Starting Date
  8. Finishing Date
  9. Ex factory
  10. Trim card or Production swatch board
  11. Bulk shade approval board
  12. Production file: To prepare a production file following items must be needed.
  • Approved base fabric hanger.
  • Approved lab dips.
  • Approved print / Embroidery.
  • Approved sample.
  • Approved trims.
  • Print / Embroidery Art work.
  • Sample comment.
  • Size and quality breakdown /PO Sheet
  • Style details.
  • Test report.
  • Wash care sheet.
  • Wash panel.
Matter of the discussion in PP meeting:
  1. Production schedule.
  2. Pattern review.
  3. Size set sample review.
  4. Inventory of raw materials.
  5. Testing detail about fabric
  6. Cutting detail
  7. Accessories inventory.
  8. Sewing and stitching info
  9. Line layout design.
  10. Machine layout
  11. Operator per line & name
  12. Skilled operator in each machine
  13. Q.C. application
  14. Finalizing & selection skilled operators
  15. Q.C. selection, names & card number etc
  16. Embroidery review
  17. Wet processing review
  18. Print special attachment review.
  19. Finishing & Packing process.
  20. Others
During the pre-production meeting, buying QC check all the attachments and consider it, if the both parties are satisfied then they are agree to start their production and sign a agreement paper for production. After the confirmation of bulk production, the entire PP meeting records and information’s are carefully filed up the both party and the factory manager should must be share important information among all the key employees, who are directly involved in quality and production for getting mistake free garment and to complete successful shipment also.