Garment Export Procedure and Documentation

Garment Export Process:
Normally the documents which are to be submitted by a C & F to the customs authority for exporting goods are called export documents. In this post I have try to give a basic idea about export procedures and formalities for garment export. This export process is same in almost all countries with slight variation. I hope this post helps you in getting a basic training on how to export various products.

When garment manufacturers or exporters of garment buying house want to garment goods to other countries they need to prepare export documentation. For exporting apparel goods to the buyer's country normally following documentation are required.
commercial invoice for textile shipment
Fig: Invoice example (click on image for large size)
Following documents are required for export garments:

1. Invoice
  • Commercial invoice
  • Consular invoice
  • Customs invoice
2. Packing list
3. Certificate of Inspection
4. Certificate of Origin
5. GSP
6. IEC Certificate
7. Wearing Apparel Sheet
8. Bill of Lading
9. Airway Bill
10. Mate's Receipt
11. Shipping Bill/Bill of Export (for Customs)-
  • For export of goods Ex. Bond
  • For export of duty free goods
  • For export of dutiable goods
  • For export of goods under claim of drawback
  • For export of goods under claim of DEPB
12. Letter of Credit
13. Insurance
14. UD (Utilization Declaration)
15. VBF- QA from to supply by the C and F agents
16. Export Permission from EXP

Important processes are described below:

Bill of Lading (B/L): An evidence of contract between the shipper of the goods and the carrier. The customer usually needs the original as proof of ownership to take possession of the goods.

Commercial invoice is a key document in the international trade. In addition to playing an essential role in the commercial transaction, it has an important function as a source of information and supporting document for administrative procedures in the importing and exporting countries.

GSP: GSP means Generalised System of Preferences (GSP), which provides garment manufacturers with duty-free access. Actually, GSP is an instrument by which developed nations help the poorer countries foster more trade.

L/C: L/C means Letter of Credit. A letter of credit is a document issued by a financial institution, or a similar party, assuring payment to a seller of goods and/or services provided certain documents have been presented to the bank.

This might not be complete list for country. So, you should double check with Govt. official before exporting goods. Because documents may vary country to country.